The National Data Privacy Office (NDPO) is pleased to introduce  “Vendor Privacy Management” Tool, an Excel-based assessment and management  tool designed to assist Data Controllers in evaluating and managing the privacy and information security practices of their vendors (Data Processors). This tool addresses the growing need for regulatory compliance, privacy risk management, and transparency in relationships with vendors who process personal data on behalf of organizations.

The Vendor Privacy Management Tool provides a structured framework to enable Data Controllers to comprehensively assess the privacy posture and compliance measures of vendors. It simplifies critical tasks such as creating vendor profiles, generating assessment sheets, presenting results in an intuitive dashboard, and maintaining a detailed record of all vendors processing personal data. By applying to both existing and prospective vendors, the tool ensures Data Controllers can effectively evaluate and oversee vendors’ adherence to privacy and data protection standards.

The tool evaluates data processing vendors across six critical domains: privacy governance, data lifecycle management, individual rights management, audits and assessments, security measures, and data breach management. This thorough evaluation framework helps Data Controllers uphold accountability and mitigate risks in their vendor relationships, ensuring that highest standards of privacy and data protection are maintained.

The NDPO invites organizations to utilize this tool and provide valuable feedback. The National Data Privacy Office remains committed to fostering a culture of privacy and accountability.  Through the “Vendor Privacy Management” Tool, we empower organizations to safeguard personal data, ensure their vendors are compliant from a privacy and data protection standpoint, and promote excellence in privacy management.